BEO EventBEO Event

Dokumen utama pesanan acara.The main event order.

BEO adalah menu utama pembuatan event order. Meliputi Tanggal, sesi acara, paket, menu, pengaturan ruang, info pembayaran. Setelah dibuat, sistem otomatis menyiapkan persetujuan.The BEO is the main menu for creating event orders. It holds the date, guests, event sessions, packages, menus, setup, payment info. Approvals are auto-prepared on creation.

Alur PenggunaanUsage Flow

  1. Buka menu BEO, lalu klik New BEO.Open the BEO menu, then click New BEO.
  2. Pilih Client dan In House Contact. Isi Event Number, Date of Function, dan jumlah tamu.Pick the Client and In House Contact. Fill Event Number, Date of Function, and guest count.
  3. Atur Paket dan rate pada internal breakdown tiap paket.Set Packages and rates in the internal breakdown for each package.
  4. Klik Sync from Packages untuk sinkronasi functions dengan paket. Atur juga waktu, tempat, setup, dan jenis banquet tiap sesi acara.Click Sync from Packages to synchronize functions with packages. Also set the time, venue, setup, and banquet type for each event session.
  5. Lengkapi setup & arrangements, notes dan signed jika diinginkan.Complete setup & arrangements, notes, and signed if desired.
  6. Tambahkan additional breakdown untuk billing jika ada.Add additional breakdown for billing if needed.
  7. Simpan. Lanjutkan persetujuan di menu Persetujuan BEO.Save. Continue approval in the BEO Approval menu.
Data yang diisiData to fill in
  • ClientClient: Klien pemesan event.The client who ordered the event.
  • Event NumberEvent Number: Nomor id acara.Unique event id.
  • Date of FunctionDate of Function: Tanggal pelaksanaan acara.Event date.
  • In House ContactIn House Contact: Sales / penanggung jawab acara.Salesperson / owner.
  • Guaranteed / ExpectedGuaranteed / Expected: Jumlah tamu terjamin / perkiraan.Guaranteed / expected guest count.
  • Set Up & ArrangementsSet Up & Arrangements: Pengaturan tata letak ruang.Room setup arrangements.
  • Payment InformationPayment Information: Informasi pembayaran.Payment info.

TipsTips

  • Event Number harus unik, misal BEO-2026-0001.Event Number must be unique, e.g. BEO-2026-0001.
  • Perubahan tanggal sebaiknya lewat Amandemen agar kalender tetap akurat.Change dates via an Amendment to keep the calendar accurate.
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